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Data storage practices not in line with policies

~ Kroll Ontrack survey finds employees are ignoring data management instructions and leaving companies at risk ~

March 24, 2009

Employees are not complying with data storage policies, leaving organisations vulnerable to data loss, according to research* conducted by Kroll Ontrack®, the leading provider of Ontrack® Data Recovery solutions.

40 per cent of individuals surveyed stated that their respective company has a policy in place indicating where data should be stored. However, the survey results also revealed that 61 per cent of respondents ‘usually’ save to a local drive instead of a company network.

The leading provider of Ontrack® Data Recovery solutions is advising organisations that the risks associated with saving to a local drive could be minimised with an external backup drive or backup software. 44 percent of respondents said that their preferred storage location was not backed up.

To help businesses avoid losing critical data, Ontrack Data Recovery specialists recommend that companies have a clearly communicated data storage policy in place for their employees. Furthermore, companies should ensure that data recovery is included in their overall disaster recovery or business continuity plan. To this end, they should identify and partner with a data recovery provider that is able to quickly respond to any type of data loss scenario.

Executive quote

“Saving to a local hard drive on a desktop or laptop more often than not contradicts data storage policies, which usually require employees to save to a network folder. Implementing a guideline to save documents to a network ensures the employee data is regularly backed up in accordance with company data retention procedures, reducing the chance of data loss,” said Phil Bridge, managing director at Kroll Ontrack UK. “With the majority of employees saving to unprotected, local drives, companies could be at risk of losing anything from project plans and spreadsheets to customer data and financial information.”

“This survey reveals that data storage polices do not necessarily safeguard a vast amount of critical company data. This fact, coupled with the large number of information-oriented regulations that have been enacted, reinforces that companies need to be prepared to respond to data loss at the employee level,” added Bridge."

About the company

Data Recovery (www.ontrackdatarecovery.co.uk)
Through its Ontrack® Data Recovery products and services, Kroll Ontrack is the largest, most experienced and technologically advanced provider of data recovery products and services worldwide. Using its hundreds of proprietary tools and techniques, Ontrack Data Recovery helps businesses and consumers recover lost or corrupted data from all types of operating systems and media and storage devices through its do-it-yourself, remote and in-lab capabilities.

About Kroll Ontrack Inc.
Kroll Ontrack provides technology-driven services and software to help legal, corporate and government entities as well as consumers recover, search, analyse, produce and present data efficiently and cost-effectively. In addition to its award-winning suite of software, Kroll Ontrack provides data recovery, advanced search, paper and electronic discovery, computer forensics, ESI consulting, and trial consulting and presentation services. Kroll Ontrack is a technology services division of Kroll Inc., the global risk consulting company. For more information about Kroll Ontrack and its offerings please visit: www.ontrackdatarecovery.co.uk
www.krollontrack.co.uk
www.engeniumsearch.com
www.trialgraphix.com

Contact details

For further press information and photography please contact:
Alex Clough at LEWIS, the PR agency
Tel: +44 (0) 161 601 7740
Fax: +44 (0) 161 601 7741
Email: krollontrackuk@lewispr.com
Website: www.lewispr.com

Technorati tags: Kroll Ontrack | data storage | data loss |

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