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Davies Enlists Recommind For Enterprise Search, Records Management And Email Management

Leading Canadian Firm Implements Decisiv Email and MindServer Search to Improve Efficiency and Bolster Collaboration Between Offices

SAN FRANCISCO - August 06, 2009

Recommind, the leader in search-powered information risk management (IRM) software, today announced that Davies Ward Phillips & Vineberg LLP, has selected Recommind’s Decisiv Email™ and MindServer™ Search products as the backbone of the firm’s enterprise search, records management and email management systems. In addition, Davies has also selected Recommind’s Matters & Expertise™ module and QwikFind™ Toolbar to provide access to additional types of information like expertise and projects from within virtually any application. Implementing Recommind’s solutions will help Davies intelligently and accurately automate the organization, management and accessibility of information across the entire firm, reducing the firm’s information risk, maximizing preexisting investments in document management systems such as Open Text and dramatically improving employee efficiency across its offices, including Toronto, Montréal, New York and Paris.

Decisiv Email automatically tags, organizes and files email messages and attachments with a single click by the user, enabling a virtually automated records management system addressing the most ubiquitous business tool in use today: email. Offering a streamlined interface within Microsoft Outlook, automated contact management and advanced search capabilities, Decisiv Email is the only solution that works seamlessly within Outlook and requires minimal management and maintenance. And with its unique single object compression algorithms, Decisiv Email reduces the email storage footprint by up to 80% over traditional email archiving systems. With Decisiv Email, the firm will finally be able to eliminate its ‘print and file’ policy for business-related email, thereby dramatically reducing paper use throughout all firm offices.

Recommind’s MindServer Search is built on the company’s CORE™ platform, a comprehensive software suite that integrates an enterprise’s numerous applications and information repositories, enabling fast, easy access to relevant information irrespective of keywords. The platform substantially reduces the time and costs involved in conducting legal research, while improving the quality of work delivered to the end client. Using patented search technology, MindServer Search dramatically improves access to a wide variety of information across large, distributed organizations and returns results in context for more accurate understanding and ‘actionability’ of the information.

With MindServer Search’s Matters and Expertise module, Davies’ employees will have access to a comprehensive, firm-wide view of matters, deals, cases and the vast array of expertise contained within the firm through the automated integration of information from myriad sources including time and billing systems, CRM applications and other information repositories. The QwikFind™ Toolbar provides an embedded search window on the desktop and within all Microsoft Office applications, enabling Davies’ attorneys and their staff to instantly find data from wherever they are working, whether they are drafting a document, reading an email or browsing the Internet.

Executive quote

“Leading firms realize that in order to provide the highest quality client service in a fast paced, electronic, bill by the hour environment, they must give attorneys automated and intuitive tools that improve the way they work and reduce pressures on the IT department,” said Robert Tennant, CEO, Recommind. “In the case of a professional services firm like Davies, the key elements are creating and fostering a collaborative environment where employees across the world can share and access information seamlessly while simultaneously organizing information for records management purposes. The combination of Decisiv Email and MindServer Search achieves both goals across all of the firm’s offices, helping the entire company work smarter and more efficiently.”

Customer quote

“Not only will we improve and simplify the records management process across the firm, but we are doing so in an environmentally sound manner,” said Gillian R. Stacey, Partner. “Previously, attorneys were required to print and file email correspondence, but with the predictive nature of the system and the fact that it learns user behavior, attorneys can now file their email in a matter-based storage system using a paperless process with little to no effort. We were impressed by the ease of use of Decisiv Email, the savings in storage space above and beyond that of an email archive, the robust security and collaborative nature of the tool.”

“The ability to find documents in a self-sufficient way is a big advantage to our attorneys. Given the speed, relevancy and accuracy of the results that are returned by MindServer Search, even when the search terms aren’t exact, attorneys no longer need to wait for a KM or research attorney to run searches for them, they can find the results they need instantly,” said Ivaylo Nikolov, Director of IT at Davies. “MindServer Search is a powerful and affordable solution for our firm that will instantly deliver value to both our staff and our clients.”

About the company

About Davies Ward Phillips & Vineberg LLP
Davies Ward Phillips & Vineberg LLP, an integrated firm of more than 250 lawyers, practices nationally and internationally from offices in Toronto, Montréal, New York and an affiliate in Paris. The firm is focused on business law, and is consistently at the heart of the largest and most complex commercial and financial matters on behalf of its North American and international clients. For more information please visit: http://www.dwpv.com

About Recommind Inc.

Recommind's search-powered Information Risk Management (IRM) platform automatically accesses, organizes, collects and analyzes large volumes of information from myriad sources to address an enterprise's critical eDiscovery, compliance, email categorization and knowledge management needs. With faster, more accurate access to and greater control over information, organizations can lower risk, improve productivity, increase the value of information assets, and improve competitiveness and profits. Recommind customers include Bertelsmann, BMW, DLA Piper, Eversheds, Littler Mendelson, Novartis, and Shearman & Sterling. Recommind is headquartered in San Francisco and has offices in New York, Atlanta, Boston, Chicago, Houston, Washington DC, London, and Bonn, Germany. For more information, email info@recommind.com, or go to www.recommind.com.

Contact details

NORTH AMERICA
Lucy Allen
LEWIS PR, Inc.
Tel: 415 992 4400
recommind@lewispr.com

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